Starting a Business in Georgia: DBAs, LLCs, and Corporations in 12 Steps
- Step 1: Decide on a Business Structure
- Step 2: Pick a Business Name
- Step 3: Register the Business
- Step 4: Obtain Your Federal Employer Identification Number
- Step 5: Open Company Bank and Credit Accounts
- Step 6: Set-up An Accounting System
- Step 7: Obtain Licenses and Permits
- Step 8: Hire Employees (if applicable)
- Step 9: Obtain Business Insurance
- Step 10: Systemize and Organize
- Step 11: Branding and Marketing
- Step 12: Annual and Ongoing Requirements
Georgia Business Facts and Environment
GA Business Facts
Georgia is one of the ten most populous states in America and the largest state east of the Mississippi River. Atlanta, Georgia’s thriving capital, is a beacon of culture and opportunity with affordable real estate, a healthy economy, and a temperate southern climate. Georgia is home to more than 700,000 registered establishments. Recently, American Express ranked Georgia 5th among all states with the most number of companies owned or managed by women.
Major Companies Headquartered in Georgia
Georgia is the headquarters of major companies including UPS, The Home Depot, The Coca-Cola Company, Hansen Beverage, Cox Media Group, and Delta Air Lines.
Georgia Business Environment
Georgia is a great place for small businesses with 99.8% of its nearly 300,000 companies with employees categorized as small. Atlanta ranks among America’s top 25 regions considered to be the best in tech and was recently named number one in the US as the best state for business by Site Selection Magazine.
November 6, 2019: For the seventh consecutive year, Site Selection Magazine has named Georgia as the state with the Top Business Climate.
Steps on How to Start a Business in Georgia
Before starting a business in Georgia, there are some essential steps to complete.
Starting a Business in Georgia
Step 1: Decide on a Business Structure
There are 3 basic options: a DBA, a Corporation, or an LLC. Click here to learn more about business entities.
- A DBA or “Doing Business As” (also known as a “Fictitious Business Name” or FBN) is not really a separate structure, but just a different name that an individual or partners use as their business name.
- A Corporation is a separate entity (provides liability protection to the owners) that has a structure that includes shareholders, directors and officers. More complex than a DBA but the entity of choice for large companies and startups that intend to raise funding. Some professions are required to choose what is known as a “Professional Corporation” or PC (doctors, lawyers, architects, etc.).
- An LLC or “Limited Liability Company” is a newer type of business that is both a separate entity but provides very easy management (doesn’t require directors or officers) and taxation. Has largely replaced the DBA and Corporation in popularity recently as it provides liability protection but with much less complexity (and taxation) than a Corporation.
Step 2: Pick a Business Name
Choosing a business name is easier said than done – many legal and business problems can arise from choosing the wrong name (you can change it later, but it’s easier in the long run if you don’t). In Step 3 we’ll show you how to search for the name in Georgia, but we highly recommend you do the following before searching Georgia state databases:
- Make sure you’ve covered the basics: unique, easy to understand/pronounce (practice saying it out loud: “Thanks for calling XYZ”) and can survive over time (“DVD World” is not timely). Here are some of our tips on business identity including logo and trademarks.
- Search the web for your proposed name. Search Google, Bing and DuckDuckGo as a “first sweep” for any potential conflicts, especially in your state or local jurisdiction. NOTE: If you intend to operate nationally or even internationally it will be even more important that your name be unique. This should cover many cases where a company name is being used but not officially trademarked (see next tip).
- Do a trademark search with the US Patent and Trademark Office (USPTO). This will be a very good indicator if your name will have any conflicts. There’s an art to trademark searches (trademark specialists will charge you handsomely to do a thorough search) but in our experience if you can use Google at a fairly advanced level you can reasonably clear a name yourself.
TIP: search misspellings, plurals, variations of spelling, sound-alikes, and other versions of your chosen name to be sure it’s not already registered.
- Make sure your company name choice is available by searching the Georgia Business Entity Database. NOTE: Make sure to search variations of spelling, plurals and misspellings as the state may reject a name that is too similar (then you have to start all over again, wasting valuable time).
Note: Familiarize yourself with the Georgia naming guidelines. LLC entity names need to contain the words Limited Liability Company or the abbreviation LLC, and certain words are restricted or prohibited.
Restrictions on Georgia Business Name & Business Purpose
The Secretary of State may limit the use, required consent, or further information before using an entity name.
- The use of terms such as “insurance”, “assurance”, “fidelity”, “surety”, “reassurance”, “reinsurance”, or “indemnity” will require a written approval of the Office of Insurance and Safety Fire Commissioner.
- The use of terns such as “bank”, “banc”, “banker”, “banking company”, “banking house”, “bankruptcy”, “bancorp”, “credit union”, “savings & loan”, “trust”, or “trust company” will require the written approval of the Department of Banking and Finance.
- The use of terms such as “college” or “university” will require the written approval of the Georgia Nonpublic Postsecondary Education Commission.
Step 3: Register the Business
Each state has its own requirements for registering a business. Now that you’ve chosen a business structure and picked your business name, here are the requirements to register your business in Georgia.
How to form an LLC in Georgia
- File the “Articles of Organization” with the Georgia Secretary of State
- Once the articles are filed and approved you will then need to properly organize the LLC (this also applies to “1-person LLCs”) by holding an “Organizational Meeting” which takes contributions from the members, issues Member Certificates, adopts the company Operating Agreement and more.
How to Incorporate in Georgia
- File the “Articles of Incorporation” with the Georgia Secretary of State.
- Hold an “Organizational Meeting” to determine the percentage of ownership for each shareholder as well as resolve to do tasks like open a company bank account, pay back pre-incorporation expenses, elect S-Corporation status and more.
- Corporations can elect S-Corporation status with the IRS by filing IRS Form 2553. Click here to learn more about S-Corporations.
Note: When registering a new company the Secretary of State can take several weeks to file the paperwork. You can expedite the process by hand delivering the documents directly to them or one of their field offices and paying an additional fee.
TIP: Check our order form to see how long Georgia is currently taking to process regular and expedited orders.
How to File a DBA in Georgia
Georgia DBAS are filed with the county. You’ll want to contact your local Clerk of the Superior Court in the county where your company does business to find out exactly what forms to submit and what their submission process is. You can find the local Clerk of the Superior Court office by searching “YOURCOUNTY Clerk of the Superior Court.”
Considerations when registering a Georgia business
Hire a professional Registered Agent. Many people list their home or business address on the Articles of Organization or Incorporation. This can cause issues because it becomes a public record (you’ll get lots of junk mail). A professional Registered Agent will provide their address and forward any important documents to you, this is also convenient if you have to move (you don’t have to file forms or pay fees, just update your address with your agent).
Ready to register a business in Georgia?
- We specialize in registering businesses in Georgia
Ready to Start Now? Let Us Do The Work
Sure, you could do all the steps above or you could spend 5-10 minutes on our order form and let us take care of it while you work on more important things.
- Find out more about how MyCompanyWorks’ business filing services work
- Read our verified reviews and 100% Satisfaction Guarantee
- Contact our friendly support team if you have any questions
Step 4: Obtain Your Federal Employer Identification Number
Your EIN is like your Social Security Number for your company. It’s required for Corporations and LLCs and optional for DBA’s (if you don’t have any employees, then it’s required). However, if you are a DBA and don’t obtain an EIN you will be forced to use your Social Security Number on many documents so it’s typically recommended you obtain the EIN to prevent identity theft.
To obtain an EIN you can apply online with the IRS or via IRS Form SS-4.
TIP: We will obtain your EIN for you if we form your company.
Step 5: Open Company Bank and Credit Accounts
To keep business and personal expenses separate, you should open a separate account for your business. In addition, getting business credit cards is how you begin to build a company credit profile (corporation or LLC required) and can later qualify for larger loans and lines of credit. To open the account simply call your chosen bank and ask the steps to open a business bank account. Typically you’ll need a) your filed paperwork b) your EIN c) a company resolution authorizing your company to open the account (signed by the owners, members, officers or directors, etc.).
Top Business Banks in Georgia
- SunTrust
- Bank of the Ozarks
- Bank of America
- PNC Bank
- Wells Fargo
Click here to view a list of our recommended banks in our Vendor Network.
TIP: Our business formation service includes a free banking resolution for your use.
Step 6: Set-up An Accounting System
Setup your Accounting and Record-keeping system and learn about the taxes your new company is responsible for paying.
Company documents generally are required to be kept for 3 years, including a list of all owners and addresses, copies of all formation documents, financial statements, annual reports, amendments, or changes to the company. All Tax and Corporate Filings should be kept for at least 3 years. View our “Accounting & Financial Management” section for help with setting up an accounting system and purchasing accounting software.
Review our list of Accountants, Accounting Software, and Bookkeepers in our Vendor Network.
Step 7: Obtain Licenses and Permits
Now that you’ve registered your business name you might need to obtain a business license for your company. This authorizes your company to do business in your city or county. Typically this also involves registering for state taxes and permits (the city may require them as part of the business licensing process). In Georgia, some small-business owners must apply for a business license that corresponds with the type of business they operate such as a restaurant or bar that sells alcoholic beverages.
TIP: We work with a company that can obtain and prepare business licenses and permits for you. Click here to learn more.
Step 8: Hire Employees (if applicable)
If you intend to hire yourself or others as a full or part-time employee of your company, then you may have to register with the appropriate State Agencies or obtain Workers Compensation Insurance or Unemployment Insurance (or both). View our “Employees & Payroll” section for help with hiring employees and processing payroll.
Review our list of recommended Payroll Providers in our Vendor Network.
Step 9: Obtain Business Insurance
There are many types of insurance for businesses but they are usually packaged as “General Business Insurance” or a “Business Owner’s Policy”. This can cover everything from product liability to company vehicles. A decent policy can run as little as $300/year and offers a great extra level of protection.
Click here to view our list of insurance providers in our Vendor Network.
Step 10: Systemize and Organize
Prepare the business as if someone needed to take it over and run it for you. This means having a method to process orders, pay bills, pay employees, pay taxes, maintain your permits, etc. Basically, try to make the operational aspect of the business as automated and efficient as possible so you can concentrate on growing your business. View our “Manage Your Company” section for help with systemizing and automating your business.
Step 11: Branding and Marketing
Now that you’ve set up the company for success, you need to get the word out. Create a marketing plan for your products and services that targets your ideal customer. View our “Marketing & Sales” section for help for more information.
Step 12: Annual and Ongoing Requirements
DBA: Your Fictitious Business Name should be valid for 5 years (unless you change the company name or other information listed on the FBN) at which point you’ll need to renew it with your county Clerk of the Superior Court.
LLC: Georgia LLCs are required to file an Annual Registration with the Georgia Secretary of State each year by March 31.
Corporation: Georgia corporations are required to file an Annual Registration with the Georgia Secretary of State each year by March 31. For-Profit LLCs and Corporations will pay a filing cost of $50. Non-Profit Corporations will pay $25.
Click here to view our MyCompanyWorks Premium™ service which can automate most of your ongoing compliance tasks.
Important Georgia Contacts
Georgia Secretary of State
Georgia Corporations Division (for Corporation and LLC filings)
2 MLK, Jr. Dr. Suite 313
Floyd West Tower
Atlanta, GA 30334
Phone: 404-656-2817
Georgia Taxation Departments
Georgia Labor and Employment Departments
Georgia Startup Resources
- Small Business Administration (SBA) Georgia District Offices
- SCORE Atlanta is a non-profit resource partner of the Small Business Administration.
3. Georgia Legal Statutes
- Georgia Business Corporations Code – this is the broad code that includes various other topics including partnerships and associations.
- Georgia Revised Limited Liability Company Act – the specific act that applies to Georgia LLCs.
4. Georgia Chambers of Commerce
5. Business Portals
- The cGov360 is a growing online portal to help Georgia business owners.
- Georgia Small Business Resource Directory
6. Georgia Angel Investors
7. Georgia Business News
8. Georgia Small Business Development
Georgia Department of Economic Development
